South Sudan: Request for Proposal for Production of a Video Documentary for South Sudan Joint Response Project (SSJR) In Melut, South Suda

Background

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision has been working in South Sudan since 1989 and was one of the few humanitarian agencies that provided emergency assistance during war to the displaced populations in what was then the Southern Sudan region of Sudan and continued to do so after the birth of the Republic of South Sudan. WVSS’ mandate is working towards the empowerment of the South Sudanese people, especially the children, to enjoy the benefits of peace including justice, basic human rights, access to essential services, and sustainable economic development.

South Sudan Context

The Republic of South Sudan, the world’s youngest nation, gained full independence in 2011. With an estimated population of 8.2 million, South Sudan performs poorly across all developmental indicators, with high levels of malnutrition and food insecurity, and weak service provision. The humanitarian situation in South Sudan was further compounded by an outbreak of conflict in December 2013 between the SPLA in government and SPLA in Opposition (SPLA-IO). Since December 2013 the combination of under-development and the conflict has displaced 1.46 million people, leaving an estimated 4.6 million people in urgent need of aid, with the States of Unity, Upper Nile and Jonglei particularly badly affected.

Dutch Relief Alliance context

In response to the challenges of the humanitarian system and the growing gap between humanitarian needs and humanitarian funding, the Dutch Minister for International Trade and Development Co-operation set-up of a Dutch Relief Fund (DRF) to increase effectiveness of Dutch humanitarian aid. The DRF is a pilot funding window for relief operations for the period 2015 – 2017, with a total budget of €570 million of which €120 million has been reserved for Dutch NGOs.

The Dutch Relief Alliance (DRA) is an alliance of 12 Dutch NGOs which respond to chronic crises as well as acute crises, for which they receive funding from the DRF. The DRA currently funds nine joint responses, of which the South Sudan Joint response is one.

The specific objectives of the Dutch Relief Alliance are:

1. Deliver fast humanitarian aid in major crises;

2. Deliver humanitarian aid linked to needs and gaps in response to major crises in a timely, appropriate, effective and efficient manner;

3. Generate synergies and cooperation between the Members aimed at increasing efficiency and effectiveness in providing humanitarian aid in crisis situations;

4. Increase the visibility of this Dutch contribution towards the Dutch constituency, Parliament and in-country.

5. Work together, also with other parties, to tackle the major bottlenecks in the humanitarian practice through co-created innovation, joint learning and research;

Joint Response South Sudan

The South Sudan Joint Response is an emergency lifesaving, humanitarian program targeting both the Internally Displaced Persons and Host communities who are chronically food insecure and affected by ongoing conflict. The SSJR operates in the following states in South Sudan: Abyei area (disputed), Western Bahr-el-Ghazal (WBeG), Central Equatoria (CE), Eastern Equatoria (EE), Western Equatoria (WE), Jonglei, Unity, Upper Nile, and Warrap States.

The SSJR consortium is led by Save the Children International (SC) and includes CARE, Cordaid, Dorcas, HealthNet-TPO, ICCO & Kerk in Actie, OXFAM-Novib, PLAN, Save the Children, Stichting Vluchteling/IRC, World Vision International, ZOA.

World Vision Project Scope

World Vision successfully completed implementation of a 12-month Dutch-funded project, NGO’s Joint Humanitarian Response for South Sudan Phase 1 (SSJR1) from January 2015 up to December 2015. The completed phase, SSJR I, concentrated its activities in the water supply, sanitation and hygiene (WASH) and food security and livelihoods (FSL) sectors in Melut County of Upper Nile State. The project improved food security among the displaced/vulnerable people in Melut County by increasing food production as well as improving access to nutritious foods. The project also ensured access to clean and safe water supply, sanitation facilities and promotion of good hygiene practices to the displaced/vulnerable people in Melut County.

A new phase, SSJR 2, was approved towards the end of December 2015 to continue providing support and expand activities both geographically and in activity scope to the displaced/vulnerable people of Upper Nile State. Aligned to the HRP 2016 thematic focus and the mid-review of HRP 2015, WV’s response is focusing on Emergency Food Security, Livelihoods, and WASH in mainly IDP settlements but also includes the conflict affected host community. Geographic area to be covered is Upper Nile State; Melut.

Purpose of Consultancy

The purpose of this assignment is to document the plight of displaced/vulnerable communities in conflict-affected areas while also highlighting the work of World Vision’s SSJR fund within such communities. In line with this, World Vision’s country office in South Sudan is seeking a documentary filmmaker to direct and produce a high-quality, 30, 20 and 6 minute documentary showcasing our work with conflict-stricken communities in rural and remote areas of South Sudan. The documentary is aimed at an external audience and should therefore serve as a summary of SSJR’s activities at the community level and to showcase the impact of World Vision SSJR assistance. In this regard, hearing directly from the community members themselves through the medium of film will effectively illustrate the impact of our projects on individual lives of conflict-affected women, men, boys and girls. Thus, the documentary should include footage of both individual interviews and community meetings.

Specific Tasks for Documentary Maker

v Draft a brief synopsis and script setting out of the situation of communities in conflict- affected areas, as well as the purpose and effect of World Vision’s activities in areas where World Vision is implementing SSJR activities. After completing the draft, get it approved by relevant World Vision staff.

v Establish a plan and schedule to conduct interviews with key stakeholders and film clips and images of key meetings/interviews with World Vision key staff. Also accompany field staff on visits to sites where World Vision recently completed and/or is currently implementing SSJR projects and film any other relevant clips and images based on the approved synopsis.

v Film video of interviews with the major beneficiaries and stakeholders of SSJR projects (project areas will be assigned beforehand).

v Narrate, edit and produce a high-quality documentary on the situation of conflict-affected communities in South Sudan and World Vision’s response to these emergencies through SSJR mechanism. Share the draft version with World Vision for review and consent.

v Provide a high-quality, 30,20 and 6 minute documentary Digital Video Disk (DVD) of the final, approved documentary with adequate background music in finest and high quality video formats including HD, AVI and MP4

v In addition to the documentary, capture at least 20 high quality pictures of SSJR activities/beneficiaries during the field visit.

Expected Deliverables/Output

The main outcomes of the consultant’s work is to direct, edit and produce a high-quality, 30, 20 and 6 minute documentary films on the situation of communities in conflict-affected areas of South Sudan and World Vision/SSJR’s activities in these areas. The documentary will include footage of communities’ meetings and individual interviews with women, men, girls and boys (where feasible), and other relevant stakeholders. The documentary should be suitable for public screening and posting on digital media.

Deliverables

v Present a complete 30, 20 and 6 minute documentary film version, and hand over 2 master copies of each version to World Vision and two extra copies with the extra footage for future usage. The videos should be of high quality in HD, AVI and MP4 formats.

v Provide raw footages captured in project areas.

v Provide at-least 20 pictures of World Vision SSJR activities/beneficiaries with name of subject in picture, brief description of activity, location, and the date picture is captured.

Duration and Location of the Assignment

World Vision will sign a contract for one month, inclusive of at least 15 working days. During the contract period, based on the activities in the field and in country office, World Vision will inform the documentary maker of when to join World Vision’s SSJR team for visits to field areas in order to film the proposed activities/situation.

World Vision’s Responsibility

v Establish and facilitate contact with field staff involved and any external contacts needed;

v Coordinate with project staff for the field visits to set appointments, identify content, and capture the footage;

v Review and approve the work plan, including schedule for filming, timeframe and approach to be used;

v Provide reference material;

v Identify thematic cases for documentation;

v Provide feedback when and where necessary;

v Review and approve the draft and final production as stipulated in the deliverables section of contract;

v All accommodation and transportation/travel cost whilst in South Sudan during the field visit will be the responsibility of World Vision.

Intellectual Property

All information pertaining to this project (documentary, audio, digital, cyber, project documents, etc) belonging to World Vision, which the Consultancy firm may come into contact with in the performance of his/her, duties under this consultancy shall remain the property of World Vision who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of World Vision in line with the national and International Copyright Laws applicable.

Code of Conduct on Images and Messages

The consultant agrees to abide by the Code of Conduct borrowed from the Dochas Code of Conduct, specifically the following main principles;

1) Choices of images and messages will be made based on the paramount principles of:

v Respect for the dignity of the people concerned;

v Belief in the equality of all people;

v Acceptance of the need to promote fairness, solidarity and justice.

2) Accordingly, in all our communications and where practical and reasonable within the need to reflect reality, we strive to:

v Choose images and related messages based on values of respect equality, solidarity and justice;

v Truthfully represent any image or depicted situation both in its immediate and in its wider context so as to improve public understanding of the realities and complexities of development;

v Avoid images and messages that potentially stereotype, sensationalize or discriminate against people, situations or places;

v Use images, messages and case studies with the full understanding, participation and permission of the subjects (or subjects’ parents/guardian);

v Ensure those whose situation is being represented have the opportunity to communicate their stories themselves;

v Establish and record whether the subjects wish to be named or identifiable and always act accordingly;

v Conform to the highest standards in relation to human rights and protection of the vulnerable people

Required Experience

v 3 and above years of experience working in a similar field;

v Extensive experience in producing development-related documentaries for national or international organizations with the aim of reaching both local and international audiences; Experience in working with international NGOs.

v Excellent technical capacities (state-of-the-art filming equipment, preferably High Definition) to ensure smooth and high quality production.

Application Procedure

Applicants are required to submit the following:

v A Technical Proposal: Letter of Interest, stating why you consider your firm suitable for the assignment;

v Brief methodology on the approach and implementation of the assignment;

v Personal CVs of technical personnel proposed for this project highlighting qualifications and experience in similar projects; and

v Work references - contact details (e-mail addresses) of referees (firms for whom you’ve produced similar assignments).

v A DVD of recent documentaries made for reference and quality check.

v Financial proposal indicating consultancy fee and a breakdown of expenses (unit price together with any other expenses) related to the assignment. The cost of travel, accommodation, food during field visit will be provided by World Vision as per our policies & procedures.

v The proposals must be submitted in separate sealed envelopes (the technical proposal in one envelope and the financial proposal in another envelope) but both envelopes placed in one large envelope.

The bids should include:
a)Technical proposal with competent personnel to be deployed on this assignment should your firm be selected.
b) Proposed work and activity work plan( including the travel plan).
c) Proposed professional fees, well broken down per item and specified in USD Currency, noting that our terms of payment do not exceed 30% upon signing the engagement letter and balance 70% on submission of the final reports. World Vision South Sudan will arrange and pay the cost of inter field movements from Juba-Upper Nile ,accommodation and meals in the event there is need to travel to the Counties.
Kindly submit your bids electronically to the email address below:

SDNO_SCMQuotations@wvi.org

Note:

Applications received after the deadline will not be considered.