Jordan: Programme Assistant GS-6 FT

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose for the Position:

Under the supervision and guidance of the supervisor, the programme assistant supports the WASH section through providing a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

Key Expected Results:

The efficiency and effectiveness of the support provided by the programme assistant to the development, implementation and monitoring of programs/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and UNICEF's capacity in helping the most vulnerable women and children.

Key Accountabilities and Duties and Tasks:

In addition to the key functions in the current Generic Job Profile G6 (line #3 in the below), the post holder will provide administrative and organizational support to both regional WASH programme (line 1) and Whole-of-Syria cross-border WASH programme (line 2)

1- Regional WASH programme: Quality assurance and technical support to MENA countries:

Provision of administrative and organizational support to capacity building (organizing events, trainings, and workshops), knowledge management (contribution to documentation of good practices), contribution to the management of contracts (consultants and institutions) and other minor tasks (i.e. update of WASH staff list in the region…)

2- Support to whole-of-Syria cross-border WASH programme from Jordan:

Provision of administrative support to the management of PCA projects: prepare monthly cash forecast; manage 3vision programme information in VISION (enter information from PCA/project in the system, prepare fund reservations (FR), purchase requisition (PR), Fund commitment (FC), Fund commitment (FC) and manage trips). Thorough review of FACE forms before processing them to the finance department with supporting documentation for DCTs, reimbursements and liquidations, follow up payment to partners.

3- Support to both above functions in line with the GJP:

• Support to programme development, planning and execution.
• Support to monitoring and reporting of programme results.
• Support in resource mobilization
• Support in knowledge management and capacity building

GJP responsibilities:

1- Support to programme development, planning and execution:

• Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
• Drafts project documents, work plans, budgets, proposals on implementation arrangements.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

2- Support to monitoring and reporting of programme results:

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

3- Support in resource mobilization:

• Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).
• Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

4- Support in Knowledge Management and capacity building:

• Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building.

Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

Qualifications of Successful Candidate:

Education:

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

A minimum of 6 years of progressively responsible administrative or clerical work experience is required

Language Requirements:

Fluency in English and in the local language of the duty station required

Competencies of Successful Candidate:

Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core competencies:

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies:

• Analyzing (II)
• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

To view our competency framework, please click here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

http://jobs.unicef.org/cw/en/job/494478?lApplicationSubSourceID=