Jordan: TA Administrative Officer, P-1, Amman, Jordan (8 months)

Purpose of the Position

The incumbent is accountable for delivery of efficient and cost effective administrative support services, providing guidance for operations of administrative support services and management of Travel.

Key Expected Results

1. As functional focal point, accountable for the correct and consistent application of policies and procedures in the assigned administrative functions through the provision of guidance and support to the country office or sub‑office where applicable.
2. Contributes to strategic planning and monitoring of administrative matters at country/sub-country level as necessary. Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/ supervisor.
3. Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
4. Makes specific recommendations on the improvement of systems and internal controls, planning, restructuring and resolution of sensitive issues, taking into account the prevailing conditions in the locality.
5. Keeps supervisor abreast of potential problem areas, and identifies and recommends solutions. Prepares reports on administrative matters as required.
6. Provides administrative support and services to sub-country (zone) offices and out-postings, where applicable, including preparation and funding of service contracts, preparations of PGMs for all administrative supplies and guidance on administrative procedures.
7. Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations where applicable.
8. Undertakes delivery and improvement in administrative support and office services including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
9. Ensures the timely and cost-effective provision of basic office services including space management, equipment, communications and security to enhance staff safety and productivity.
10. Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness.
11. Helps negotiate and administer matters relating to office premises, utilities and services with vendors and agencies.
12. Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
13. Participates in the reviews of the contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. Proposes to supervisor any changes that may be required.
14. Monitors payments against contractual obligations

Qualifications of the Successful Candidate

Education

University degree in social sciences, business management, administration, finance or any other relevant field of discipline

Work Experience

One year of relevant professional work experience with both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function. Work experience in emergency duty stations**.**

Languages

Fluency in English and another UN official language.

Competencies of the Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

• Analyzing
• Applying Technical Expertise
• Following Instructions and Procedures
• Planning and Organizing

Remarks

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

If you would like to make an active and lasting contribution to build a better world for children, please apply to the link below no later than 2 May, 2016.

If you have not yet registered with UNICEF Employment, please click on the link below and complete the Registration form. https://careers.unicef.org/registration

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.